Labor and Employee Relations - Policy

Administrative Grievance System

DoD Instruction 1400.25, Volume 771, “DoD Civilian Personnel Management System: Administrative Grievance System, Incorporating Change 1, Effective June 13, 2018.”

AUTHORITY

  • § 771 of title 5, C.F.R.
  • § 771.101 Continuation of Grievance Systems. Each administrative grievance system in operation as of October 11, 1995, established under former regulations under this part must remain in effect until the system is either modified by the agency or replaced with another dispute resolution process.

Awards

DoD Instruction 1400.25, Volume 451, “DoD Civilian Personnel Management System: Awards, November 4, 2013.”

AUTHORITY

This volume establishes DoD policy, assigns responsibilities, delegates authority, and establishes requirements, pursuant to the authority of Parts 451 and 531 of title 5, CFR and Section 5336 and Chapter 45 of title 5, U.S.C., for DoD civilian employee awards and awards programs.

Labor-Management Relations

DoD Instruction 1400.25, Subchapter 711, DoD Civilian Personnel Management System, December 1996

AUTHORITY

Chapter 71 of title 5, U.S.C.

Performance Management

DoD Instruction 1400.25, Volume 430, “DoD Civilian Personnel Management System: Performance Management, August 5, 2014.”

AUTHORITY
  • Chapter 43 of title 5, U.S.C.
  • Part 430 of title 5, CFR
  • Title 5, CFR § 430.201 General. (a) Statutory authority. Chapter 43 of title 5, United States Code, establishes agency performance appraisal systems and requires the Office of Personnel Management (OPM) to prescribe regulations governing such systems. The regulations in this subpart in combination with statute set forth the requirements for agency performance appraisal system(s) and program(s) for employees covered by subchapter I of chapter 43.
  • Title 5, CFR § 430.204 Agency performance appraisal system(s). (a) Each agency as defined at section 4301(1) of title 5, United States Code, shall develop one or more performance appraisal systems for employees covered by this subpart. (b) An agency appraisal system shall establish agency-wide policies and parameters for the application and operation of performance appraisal within the agency for the employees covered by the system. At a minimum, an agency system shall—(1) Provide for—(i)-(vi); (2) Identify employees covered by the system; (3) Specify the flexibilities an agency program established under the system has for setting— (i) – (iv); (4) Include, where applicable, criteria and procedures for establishing separate appraisal programs under an appraisal system; and (5) Require that an appraisal program shall conform to statute, the regulations of this chapter, and the requirements established by the appraisal system. (c) Agencies are encouraged to involve employees in developing and implementing their system(s). When agencies involve employees, the method of involvement shall be in accordance with the law.

Performance Management and Appraisal Program

DoD Instruction 1400.25, Volume 431, “DoD Civilian Personnel Management System: Performance Management and Appraisal Program, February 4, 2016.”

AUTHORITY

The Performance Management and Appraisal Program is covered under Chapter 43 of title 5, U.S.C. and Part 430 of title 5, (CFR).

Title 5, CFR § 430.205 Agency performance appraisal program(s). (a) Each agency shall establish at least one appraisal program of specific procedures and requirements to be implemented in accordance with the applicable agency appraisal system. At a minimum, each appraisal program shall specify the employees covered by the program and include the procedures and requirements for planning performance (as specified in § 430.206), monitoring performance (as specified in § 430.207), and rating performance (as specified in § 430.208). (b) An agency program shall establish criteria and procedures to address employee performance for employees who are on detail, who are transferred, and for other special circumstances as established by the agency. (c) An agency may permit the development of separate appraisal programs under an appraisal system. (d) Agencies are encouraged to involve employees in developing and implementing their program(s). When agencies involve employees, the method of involvement shall be in accordance with law.

DoD Instruction 1400.25, Volume 251, “DoD Civilian Personnel Management System: Relationships With Non-labor Organizations Representing Federal Employees and Other Organizations, October 23, 2014.”

AUTHORITY
  • Title 5, U.S.C.
  • Title 18, U.S.C.
  • Part 250 of title 5, CFR
  • Public Law 92-463, “The Federal Advisory Committee Act,” October 6, 1972
  • DoD 5500.7-R, “Joint Ethics Regulation,” August 1993
  • DoD 7000.14-R, Volume 8, “Department of Defense Financial Management Regulation,” May 2015
  • DoD Directive 1400.25, “DoD Civilian Personnel Management System,” November 25, 1996
  • DoD Directive 5124.02, “Under Secretary of Defense for Personnel and Readiness (USD(P&R)),” June 23, 2008
  • DoD Instruction 1000.15, “Procedures and Support for Non-Federal Entities Authorized to Operate on DoD Installations,” October 24, 2008

Suitability and Fitness Adjudication for Civilian Employees

DoD Instruction 1400.25, Volume 731, “DoD Civilian Personnel Management System: Suitability and Fitness Adjudication for Civilian Employees, August 24, 2012.”

AUTHORITY
  • Title 5, U.S.C. Chapter 73
  • Title 5, U.S.C. Chapter 75, Section 7511
  • Title 5, CFR Parts 300.104 and 1201.2
  • Title 5, CFR Parts 302, 315, 332, 359, 731, 732 and 752
  • E.O. 10450, “Security Requirements for Federal Employment,” April 27, 1953, as amended
  • E.O. 12968, “Access to Classified Information,” August 4, 1995, as amended
  • E.O. 13467, “Reforming Processes Related to Suitability for Government Employment, Fitness for Contractor Employees, and Eligibility for Access to Classified National Security Information,” June 30, 2008
  • E.O. 13488, “Granting Reciprocity on Excepted Service and Federal Contractor Employee Fitness and Reinvestigating Individuals in Positions of Public Trust,” January 16, 2009
  • Homeland Security Presidential Directive 12, August 27, 2004
  • DoD 5200.2-R, “Personnel Security Program,” January 16, 1987
  • DoD Directive 1400.25, “DoD Civilian Personnel Management System,” November 25, 1996
  • DoD Directive 5124.02, “Under Secretary of Defense for Personnel and Readiness (USD(P&R)),” June 23, 2008
  • DoD Directive 5400.07, “DoD Freedom of Information Act (FOIA) Program,” January 2, 2008, as amended
  • DoD Directive 5400.11, “DoD Privacy Program,” May 8, 2007, as amended
  • DoD Instruction 5025.01, “DoD Directives Program,” October 28, 2007, as amended
  • DoD Memorandum, “Implementation of the Employment Eligibility Verification (E-Verify) Program,” January 22, 2008
  • U.S. Office of Personnel Management, Federal Investigative Services Division, “Suitability Processing Handbook,” September 2008
  • Office of Personnel Management Memorandum, “Position Designation of National Security and Public Trust Positions,” October 2008

Workplace Violence Prevention and Response Policy

DoD Instruction 1438.06, “DoD Civilian Personnel Management System: Workplace Violence Prevention and Response Policy, January 16, 2014.”

AUTHORITY
  • Presidential Memorandum, “Establishing Policies for Addressing Domestic Violence in the Federal Workplace,” April 18, 2012
  • Office of Personnel Management, “Guidance for Agency-Specific Domestic Violence, Sexual Assault, and Stalking Policies,” February 2013
  • DoD Directive 5124.02, “Under Secretary of Defense for Personnel and Readiness (USD(P&R)),” June 23, 2008

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