DCPAS Policies

For more policy information per Line of Business below, please click on the (+) sign to the right.

Planning & Accountability Line of Business is guided by Department of Defense Instruction 1400.25, Volume 250, June 7, 2016, “DoD Civilian Personnel Management System: Civilian Strategic Human Capital Planning (SHCP).” The instruction provides a prescriptive methodology to assess the current state of the workforce, identify skill and competency gaps and strengths, and forecast emerging and future workforce requirements to support the DoD mission. Office of the Secretary of Defense functional community managers and DoD Component functional community managers are responsible for Strategic Human Capital Planning for assigned occupations within the civilian workforce.

Department of Defense Instruction 1400.25, Volume 250, June 7, 2016, “DoD Civilian Personnel Management System: Civilian Strategic Human Capital Planning (SHCP)”

Compensation

DCPAS Compensation team provides policy guidance and advisory services to Department of Defense agencies and specialists on compensation, premium pay, overseas allowances, and leave.

Higher Rates of Additional Pay
DoD Instruction 1400.25, Volume 530, Administratively reissued April 6, 2009, “DoD Civilian Personnel Management System: Pay Rates and Systems (General)”

Authority
5 U.S.C. 5307
5 CFR part 530, subpart B

Advanced In-hire Rates / Superior Qualifications
DoD Instruction 1400.25, Volume 531, Administratively reissued May 18, 2009, “DoD Civilian Personnel Management System: Pay Under the General Schedule”

Authority
5 U.S.C. 5333
5 CFR 531.212

Maximum Payable Rate Rule
DoD Instruction 1400.25, Volume 531, Administratively reissued May 18, 2009, “DoD Civilian Personnel Management System: Pay Under the General Schedule”

Authority
5 U.S.C. 5334
5 CFR 531.221-223

Quality Step Increases
DoD Instruction 1400.25, Volume 531, Administratively reissued May 18, 2009, “DoD Civilian Personnel Management System: Pay Under the General Schedule”

Authority
5 U.S.C. 5336
5 CFR 531, subpart E

Grade and Pay Retention
DoD Instruction 1400.25, Volume 536, Administratively reissued April 6, 2009, “DoD Civilian Personnel Management System: Grade and Pay Retention”

Authority
5 U.S.C. 5361-5366
5 CFR 536

Advances in Pay
DoD Instruction 1400.25, Volume 550, Incorporating Change 3, Effective August 7, 2018, “DoD Civilian Personnel Management System: Pay Administration (General)”

Authority
5 U.S.C. 5524a
5 CFR part 550, subpart B

Severance Pay
DoD Instruction 1400.25, Volume 550, Incorporating Change 3, Effective August 7, 2018, “DoD Civilian Personnel Management System: Pay Administration (General)”

Authority
5 U.S.C. 5595
5 CFR part 550, subpart G

Collection of Offset from Indebted Government Employees

DoD Instruction 1400.25, Volume 550, Incorporating Change 3, Effective August 7, 2018, “DoD Civilian Personnel Management System: Pay Administration (General)”

Authority
5 U.S.C. 5511-5514
5 CFR part 550, subpart K

Recruitment, Retention, and Relocation Incentives (3Rs)
DoD Instruction 1400.25, Volume 575, February 2, 2018, “DoD Civilian Personnel Management System: Recruitment, Relocation, and Retention Incentives and Supervisory Differentials”

Authority
5 U.S.C. 5753-5754
5 CFR part 575, subparts A, B, C

Supervisory Differentials
DoD Instruction 1400.25, Volume 575, February 2, 2018, “DoD Civilian Personnel Management System: Recruitment, Relocation, and Retention Incentives and Supervisory Differentials”

Authority
5 U.S.C. 5755
5 CFR part 575, subpart D

Flexible and Compressed Work Schedules
DoD Instruction 1400.25, Volume 610, November 28, 2014, “DoD Civilian Personnel Management System: Hours of Duty”

Authority
5 U.S.C. 6120-6133
5 CFR part 610, subpart D

Student Loan Repayment Program
Authority
5 U.S.C. 5379
5 CFR part 537

Reservist Differentials
Authority
5 U.S.C. 5538

Uniform Allowance Rates for DoD Civilian Employees
DoD Instruction 1400.25, Volume 591, Incorporating Change 1, Effective March 3, 2017, “DoD Civilian Personnel Management System: Uniform Allowance Rates for DoD Civilian Employees”

Authority
10 U.S.C. 1593
Fair Labor Standards Act (FLSA) 5 U.S.C. 5542(c)

Employment in Overseas Areas and Employee Return Rights
DoD Instruction 1400.25, Volume 1230, July 26, 2012, “DoD Civilian Personnel Management System: Employment in Foreign Areas and Employee Return Rights”

Authority
10 U.S.C. 1586, 1784
5 CFR parts 351, 591

Pay Setting Upon Return from Overseas
DoD Instruction 1400.25, Volume 531, Administratively reissued May 18, 2009, “DoD Civilian Personnel Management System: Pay Under the General Schedule”

Authority
10 U.S.C. 1586 (d)

Overseas Allowances
DoD Instruction 1400.25, Volume 1250, February 23, 2012, “DoD Civilian Personnel Management System: Overseas Allowances and Differentials”

Authority
5 U.S.C. 5522, 5584, 5922

Department of State Standardized Regulations

Overseas Benefits
DoD Instruction 1400.25, Volume 1250, February 23, 2012, “DoD Civilian Personnel Management System: Overseas Allowances and Differentials”

Authority
5 U.S.C. 5522, 5584, 5922

Premium Pay
FLSA Overtime
OPM How to Compute FLSA Overtime Pay

Authority
5 U.S.C. 5542(c)
5 CFR part 551, subpart E.

Title 5 Overtime

Authority
5 U.S.C. 5542(GS)
5 U.S.C. 5544(FWS)
5 CFR 550.101-113, 532.503
OPM Fact Sheet: Overtime Pay, Title 5

Premium Pay
DoD Instruction 1400.25, Volume 550, Incorporating Change 3, Effective August 7, 2018, “DoD Civilian Personnel Management System: Pay Administration (General)”

Authority
5 U.S.C. 5541-5550b
5 CFR part 550, subpart A

Weekend Duty
DoD Instruction 1400.25, Volume 610, November 28, 2014, “DoD Civilian Personnel Management System: Hours of Duty”

Authority
5 U.S.C. Chapter 61
5 CFR part 610

Holiday Pay
DoD Instruction 1400.25, Volume 550, Incorporating Change 3, Effective August 7, 2018, “DoD Civilian Personnel Management System: Pay Administration (General)”

Authority
5 U.S.C. 5546
5 CFR 550.131-132

Law Enforcement Availability Pay
DoD Instruction 1400.25, Volume 550, Incorporating Change 3, Effective August 7, 2018, “DoD Civilian Personnel Management System: Pay Administration (General)”

Authority
5 U.S.C. 5545a; 5542(d)
5 CFR part 550.181-550.187

Physical Hardship or Hazard Pay
DoD Instruction 1400.25, Volume 550, Incorporating Change 3, Effective August 7, 2018, “DoD Civilian Personnel Management System: Pay Administration (General)”

Authority
5 U.S.C. 5545(d)
5 CFR part 550, subpart I

Religious Observances
DoD Instruction 1400.25, Volume 550, Incorporating Change 3, Effective August 7, 2018, “DoD Civilian Personnel Management System: Pay Administration (General)”

Authority
5 U.S.C. 5550a
5 CFR part 550, subpart J
OPM Fact Sheet: Adjustment of Work Schedules for Religious Observances

Leave

Leave Administration/Excused Absence
DoD Instruction 1400.25, Volume 630, Change 2, Effective May 8, 2015, “DoD Civilian Personnel Management System: Leave”

DoD Instruction 1400.25, Volume 631, August 31, 2009, “DoD Civilian Personnel Management System: Credit for Prior Non-Federal Work Experience and Certain Military Service for Determining Leave Accrual Rate”

Authority
5 U.S.C. Chapter 63
5 CFR part 630

Holidays
DoD Instruction 1400.25, Volume 610, November 28, 2014, “DoD Civilian Personnel Management System: Hours of Duty”

Authority
5 U.S.C. 6103-6104,
E.O. 11582
5 CFR 510.201-202

Observance of Holidays in Foreign Areas
DoD Instruction 1400.25, Volume 1261, March 25, 2015, “DoD Civilian Personnel Management System: Observance of Holidays in Foreign Areas”

Authority
5 U.S.C. 6103
E.O. 11582

FMLA
Instruction 1400.25, Volume 630, Change 2, Effective May 8, 2015, “DoD Civilian Personnel Management System: Leave”

Authority
5 U.S.C. 6381-6387
5 CFR part 630, subpart L
OPM Fact Sheet: Family and Medical Leave

Home Leave
DoD Instruction 1400.25, Volume 1260, Change 2, Effective May 8, 2015, “DoD Civilian Personnel Management System: Home Leave”

Authority
5 U.S.C. 6305
5 CFR part 630, subpart F

Administrative Leave
Authority
5 U.S.C. 6104
5 CFR part 610, subpart C

Lump-Sum Payment for Restored Annual Leave
DoD Instruction 1400.25, Volume 550, Incorporating Change 3, Effective August 7, 2018, “DoD Civilian Personnel Management System: Pay Administration (General)”

Authority
5 U.S.C. 5551-5553; 6306
5 CFR part 550, subpart L

Compensatory Time

DoD Instruction 1400.25, Volume 531, Administratively reissued May 18, 2009, “DoD Civilian Personnel Management System: Pay Under the General Schedule”

Authority
5 U.S.C. 5543
5 CFR 551.531

Compensatory Time for Travel
DoD Instruction 1400.25, Volume 550, Incorporating Change 3, Effective August 7, 2018, “DoD Civilian Personnel Management System: Pay Administration (General)”

Authority
5 U.S.C. 5550b
5 CFR part 550, subpart N

Leave without Pay
OPM Fact Sheet: Leave without Pay

Furlough
OPM Furlough Guidance
DCPAS Contingency Planning Guidance

Title 38

The Office of Personnel Management (OPM), under the authority of sections 1104 and 5371 of title 5, U.S.C., authorizes the Department of Defense (DoD) to use certain personnel authorities for health care occupations under 38 U.S.C. chapter 74, subject to the requirements in the Delegation Agreement between OPM and DoD.

Title 38 - OPM Delegation Agreement

Title 38 - Special Rules for Nurses Pursuant to the Baylor Plan
DoD Instruction 1400.25, Volume 541, November 17, 2016, “DoD Civilian Personnel Management System: Pay Pursuant to Title 38 - Special Rules for Nurses Pursuant to the Baylor Plan”

Title 38 – On-call for Healthcare Personnel
DoD Instruction 1400.25, Volume 542, Incorporating Change 1, Effective May 8, 2015, “DoD Civilian Personnel Management System: On-call Pay for Healthcare Personnel”

Authority
38 U.S.C. 7457

Title 38 – Additional Pay for Certain Healthcare Professionals
DoD Instruction 1400.25, Volume 540, August 1, 2018, “DoD Civilian Personnel Management System: Pay Pursuant to Title 38 – Additional Pay for Certain Healthcare Professionals”

Title 38 - Physicians and Dentists Pay Plan (PDPP)
DoD Instruction 1400.25, Volume 543, February 12, 2018, “DoD Civilian Personnel Management System: DoD Civilian Physicians and Dentists Pay Plan (PDPP)”

Authority
38 U.S.C. 7831(c)

Health Affairs (HA)/Medical Working Groups
DoD Instruction 1400.25, Volume 543, February 12, 2018, “DoD Civilian Personnel Management System: DoD Civilian Physicians and Dentists Pay Plan (PDPP)”

Authority
38 U.S.C. 7431(c), (e)(2)-(4), (f), and (h)
5 U.S.C. 1104, 5371
Classification

DCPAS Classification adjudicates first level classification and wage grade appeals, advisory decisions, and request for reconsideration of decisions rendered by regional offices. We determine the appropriate title, pay plan, occupational series or grade of the employee's official position. We establish the principle of providing equal pay for substantially equal work. We provide a definition of each grade in the General Schedule. The two common formats of classification standards are:
  • Narrative ⎯ Standards describe the nature of work and level of responsibility for each grade covered by the standard. This requires the user to look at work as a whole and select the most appropriate overall grade.
  • Factor Evaluation System (FES) Format — Standards describe covered work in terms of individual factors essential to determining the difficulty of assigned work. This requires the user to select the proper level for each factor to determine the overall grade.
Classification Appeals
DoD Instruction 1400.25, Volume 511, May 28, 2015, “DoD Civilian Personnel Management System: Classification Program”

Authority
5 U.S.C. 5921-5928
Other:
Department of State Standardized Regulations

Joint Travel Regulations - Travel Entitlements
Authority
5 U.S.C. Chapter 57, subchapter I

General Services Administration Federal Travel Regulations
Authority
41 CFR 201, subpart F
DoD Joint Travel Regulations

Evacuations - JTR/DSSR (Emergency Situations)
Authority
5 U.S.C. 5522-5524
5 CFR part 550, subpart D

DoD Joint Travel Regulations
U.S. Civilian Board of Contract Appeals

Acquisition Demonstration Project
Authority
Federal Register Notice Vol 64, 1426, dated January 8, 1999.

Section 4308 of National Defense Authorization Act (NDAA) for Fiscal Year (FY) 1996 (Public Law 104-106), as amended, by section 845 of NDAA for FY 1998 (P.L. 105-85), permits DOD with approval of OPM, to conduct a personnel demonstration project with its civilian acquisition workforce and those supporting personnel assigned to work directly with the acquisition workforce.

Science & Technology Reinvention Laboratory Personnel Demonstration Projects
DoD Instruction 1400.37, July 28, 2009, “Science and Technology Reinvention Laboratory (STRL) Personnel Demonstration Projects”

Authority
5 U.S.C. 5376, 4701; 4703-4705
5 CFR 534, subpart E & 5 CFR part 470

OPM links:

Salaries & Wages
Pay Administration
Leave Administration
Compensation Claims Decisions

Authority
31 U.S.C. 3702 5 CFR part 178, subpart A

Staffing policy links:
Cyber Excepted Service
The Cyber Excepted Service (CES) is a mission-focused, excepted service personnel system that aligns to both Title 10 and Title 5 provisions to support the human capital lifecycle for civilian employees engaged in or in support of a cyber-related mission. CES strengthens the Department’s ability to accomplish the mission in an ever-changing national security environment with greater flexibilities and options for recruiting and retaining high quality candidates.

DoD Instruction 1400.25, Volume 3001, “DoD Civilian Personnel Management System: Cyber Excepted Service (CES) Introduction, August 15, 2017.”
DoD Instruction 1400.25, Volume 3005, “DoD Civilian Personnel Management System: Cyber Excepted Service (CES) Employment and Placement, August 15, 2017.”
DoD Instruction 1400.25, Volume 3006, “DoD Civilian Personnel Management System: Cyber Excepted Service (CES) Compensation Administration, August 15, 2017.”
DoD Instruction 1400.25, Volume 3007, “DoD Civilian Personnel Management System: Cyber Excepted Service (CES) Occupational Structure, August 15, 2017.”

Authority
10 U.S.C. 1599f
More Information:
https://www.cpms.osd.mil/Subpage/CyberOneStop/CyberHome

Accelerated Training and Promotion

Authority
5 CFR 300.603(b)(6)
5 CFR 410.307(a)(2)

Pathways Program
Authority
Executive Order 13562

Management Fellows (PMF) Program
Authority
Executive Order 13562

Details Outside of DoD
DoD Instruction 1000.17, October 30, 2013, “Detail of DoD Personnel to Duty Outside the Department of Defense”
DoD Instruction 4000.19, April 25, 2013, Incorporating Change 1, November 30, 2017, “Support Agreement” (pertains to details of DoD employees from other Federal agencies)
DoD Instruction 1100.23, September 26, 2012, “Detail of Personnel to OSD”

Hiring and Other Flexibilities (Legislative)

Intergovernmental Personnel Act (IPA)

Authority
5 CFR 334

Military Spouse Preference Program
DoD Instruction 1400.25, Volume 315, “DoD Civilian Personnel Management System: Employment of Spouses of Active Duty Military, March 19, 2012.”

Other Than Full-Time Employment
DoD Instruction 1400.25, Volume 340, Administratively reissued June 8, 2010, “DoD Civilian Personnel Management System: Other Than Full-Time Employment”

Reemployed Annuitants
DoD Instruction 1400.25, Volume 300, December 10, 2008, “DoD Civilian Personnel Management System: Employment of Federal Civilian Annuitants in the Department of Defense”.

Uniformed Services Employment and Reemployment Rights Act Information

DoD Instruction 1205.12, February 24, 2016, Incorporating Change 1, Effective May 20, 2016, “Civilian Employment and Reemployment Rights for Service Members, Former Service Members and Applicants of the Uniformed Services”
For additional USERRA information, see Employer Support at the Guard and Reserve website:
https://www.esgr.mil/USERRA/USERRA-for-Service-Members

Authority
38 U.S.C. 4301-4335

Employment of Retired Members of the Armed Forces
DoD Instruction 1402.01, September 9, 2007, “Employment of Retired Members of the Armed Forces”
DoD Policy on Amendment to Section 3326 of Title 5 U.S.C. (180 Days Waiver)

Civilian Faculty Positions in Department of Defense (DoD) Post-Secondary Educational Institutions
DoD Instruction 1402.06, 6 November 2007, “Civilian Faculty Positions in Department of Defense (DoD) Post-Secondary Educational Institutions”

Civilian Personnel Management Civilian Firefighters and Law Enforcement Officers
DoD Instruction 1400.25, Volume 336, Incorporating Change 1, December 1, 2017, “Civilian Personnel Management Civilian Firefighters and Law Enforcement Officers”

DoD Civilian Personnel Management System: Civilian Air Traffic Controllers (ATCs)
DoD Instruction 1400.25, Volume 331, January 26, 2015, “DoD Civilian Personnel Management System: Civilian Air Traffic Controllers (ATCs)”

Civilian Transition Programs
DoD Instruction 1400.25, Volume 1703, Administratively reissued April 6, 2009, “DoD Civilian Personnel Management System: Retraining and Outplacement Assistance”

Authority
5 CFR Part 330, Subpart G

Priority Placement Program
DoD Instruction 1400.25, Volume 1703, Administratively reissued April 6, 2009, “DoD Civilian Personnel Management System: Priority Placement Program (PPP)”

Priority Placement Program (PPP) Handbook
Displaced Employee Guide

Reemployment Priority List
The Reemployment Priority List (RPL) provides placement priority for current and former DOD career and career conditional, competitive service employees, who are separated by reduction in force (RIF) or have received a RIF separation notice or Certificate of Expected Separation (CES). RPL also provides placement for those who are separated (or who accept a lower graded position instead of separation) due to compensable injury or disability and who fully recover more than one year from the date compensation is payable as described in 5 CFR Parts 330 and 353.

DoD Instruction 1400.25, Volume 330, November 13, 2017, “DoD Civilian Personnel Management System: Reemployment Priority List”

PPP Policy changes for Nondisplaced Overseas Employees Displaced Employee Guide

Recruitment Assistance
The major authorities that direct recruitment assistance efforts in outreach, applicant assistance, and reporting include:

5 U.S.C. 7201 and 5 CFR Part 720 Subpart B – Annual FEORP report to Congress
Title 5 of the Code of Federal Regulations, part 720, subpart C
38 United States Code, section 4214
Executive Order 13171, October 12, 2000, Hispanic Employment in the Federal Government
Executive Order 13515, October 14, 2009, Increasing Participation of Asian Americans and Pacific Islanders in Federal Programs
Executive Order 13518, November 9, 2009, Employment of Veterans in the Federal Government
Executive Order 13548, July 26, 2010, Increasing Federal Employment of Individuals with Disabilities
Executive Order 13562, December 27, 2010, Recruiting and Hiring Students and Recent Graduates
Executive Order 13583, August 18, 2011, Establishing a Coordinated Government-Wide Initiative to Promote Diversity and Inclusion in the Federal Workforce

DoD Instruction 1400.25, Volume 331, “DoD Civilian Personnel Management System: Civilian Air Traffic Controllers (ATCs), Effective January 26, 2015.”

Defines procedures to use in mandatory separation situations and delegates authority to approve exceptions to mandatory separations for ATCs.

DoD Instruction 1400.25, Volume 336, “DoD Civilian Personnel Management System: Civilian Firefighters and Law Enforcement Officers, Incorporating Change 1, December 1, 2017.”

Defines procedures to use in mandatory separation situations and delegates authority to approve exceptions to mandatory separations for Firefighters and Law Enforcement Officers.

DoD Instruction 1400.25, Volume 830, “DoD Civilian Personnel Management System: Civil Service Retirement System (CSRS), August 22, 2014.”

Defines servicing human resources offices and benefit centers responsibility to ensure employees receive adequate and timely information and the assistance necessary to make informed decisions about retirement. Instructions are also set forth describing how to complete retirement applications for CSRS employees.

DoD Instruction 1400.25, Volume 840, “DoD Civilian Personnel Management System: Federal Employees Retirement System (FERS), August 22, 2014.”

Defines servicing human resources offices and benefit centers responsibility to ensure employees receive adequate and timely information and the assistance necessary to make informed decisions about retirement. Instructions are also set-forth describing how to complete retirement applications for FERS employees.

DoD Instruction 1400.25, Volume 870, “DoD Civilian Personnel Management System Federal Employees Group Life Insurance (FEGLI), August 22, 2014.”

Defines servicing human resources offices and benefit centers responsibility to provide adequate and timely information and the assistance necessary to ensure employees are equipped to make informed decisions about Federal group life insurance.

DoD Instruction 1400.25, Volume 890, “DoD Civilian Personnel Management System Federal Employees Health Benefits (FEHB), August 22, 2014.”

Defines servicing human resources offices and benefit centers responsibility to provide adequate and timely information and the assistance necessary to ensure employees are equipped to make informed decisions about the FEHB program.

Other:

Phase Retirement is a HR tool that will allow full-time employees to work a part-time schedule and draw partial retirement benefits during employment. It is also another tool to enable agencies to manage their workforce, promote best practices, and encourage experienced employees to spend some time mentoring the next generation of experts.

Participation is voluntary, and requires the mutual consent of both the employee and employing agency. In order to participate, an individual must be a full-time employee for the preceding three years. Under CSRS, the individual must be eligible for immediate retirement with at least 30 years of service at age 55, or with 20 years of service at age 60. Under FERS, the individual must be eligible for immediate retirement with at least 30 years of service at the minimum retirement age of 55-57 depending upon year of birth, or with 20 years of service at age 60.

Section 100121 of Public Law 112-141, the "Moving Ahead for Progress in the 21st Century Act," or "MAP-21" approved on July 6, 2012, authorizes this tool.

Additional Information and Resources:

Phased Retirement Fact Sheet
Employment as a Phased Retiree
Phased Retirement final FR Vol 79 No 153

Professional Liability

Professional Liability insurance protects and defends against financial liabilities that may arise while on the job.

Overseas Healthcare Program

DoD Components are delegated the authority to prepay the costs of emergency health care. This authority includes the cost of medical evacuation and/or the cost associated with medical treatment at an overseas health care facility for the DoD civilian employee and the authorized dependents assigned to, or performing temporary duty, outside of the United States, its territories and possessions.

Injury and Unemployment Compensation Programs

DoD Instruction 1400.25, Volume 810, “DoD Civilian Personnel Management System: Injury Compensation, Administratively reissued April 16, 2009.”
DOD-wide policy and guidance regarding Injury Compensation.

DoD Instruction 1400.25, Volume 850, “DoD Civilian Personnel Management System: Unemployment Compensation, July 7, 2017.”

United States Department of Labor
Division of Federal Employees’ Compensation (DFEC)
Laws and Related Materials

Wage and Salary

DoD Instruction 5120.39, “DoD Wage Fixing Authority - Appropriated Fund and Nonappropriated Fund Compensation Programs, Incorporating Change 1, July 26, 2017.” Other:

Public Law 92-392- Prevailing Rate Systems
5 CFR 532– Prevailing Rate Systems
Compensation Policy Memorandum - Update to FY 2018 Prevailing Rate Pay Adjustments
OPM Pay & Leave, Pay Systems – Appropriated Fund Operating Manual
OPM Pay & Leave, Pay Systems – Nonappropriated Fund Operating Manual

NAF Policy develops, coordinates, publishes, and maintains DoD-wide civilian HR policy for the DoD NAF workforce of more than 120,000 employees.

DoD Directive 1401.3, DoD Nonappropriated Fund Instrumentality (NAFI) Whistleblower Protection, June 13, 2014
DoD Instruction 1400.25, Volume 1401, General Information Concerning Nonappropriated Fund (NAF) Personnel Policy, Incorporating Change 1, November 17, 2017.
DoD Instruction 1400.25, Volume 1403, Nonappropriated Fund (NAF) Employment, March 20, 2015.
DoD Instruction 1400.25, Volume 1404, Nonappropriated Fund (NAF) Performance Management Program, June 26, 2014.
DoD Instruction 1400.25, Volume 1405, Nonappropriated Fund (NAF) Pay, Awards, and Allowances, June 26, 2014.
DoD Instruction 1400.25, Volume 1406, Nonappropriated Fund (NAF) Attendance and Leave, Incorporating Change 1, Effective April 4, 2018.
DoD Instruction 1400.25, Volume 1407, Nonappropriated Fund (NAF) Classification, January 6, 2012.
DoD Instruction 1400.25, Volume 1408, Insurance and Annuities for Nonappropriated Fund (NAF) Employees, Incorporating Change 1, Effective July 11, 2016.”
DoD Instruction 1400.25, Volume 1412, Overseas Allowance and Differentials, and Employment in Foreign Areas, July 12, 2012.
DoD Instruction 1400.25, Volume 1417, Civilian Transition Program (CTP) for Nonappropriated Fund (NAF) Employees Affected by Workforce Reductions, June 19, 2015.
DoD Instruction 1400.25, Volume 1471, Nonappropriated Fund (NAF) Labor-Management and Employee Relations, March 27, 2014.

Talent Development provides the full range of program management and policy development. We clarify laws and government-wide regulations for Training, Education, and Professional Development for the DoD civilian workforce.

Talent Development writes training, education, and professional development policy and guidance related to programs in our portfolio to include DOD Issuances, Memoranda, and Program Guidance. Where and when applicable, Talent Development responds to Congressional, Office of Management and Budget, and Office of Personnel Management inquiries and provides information on a myriad of training-related topics.

The following Laws, Policies, Issuances, and Guidance documents fall within the Talent Development Line of Business portfolio. Laws:

DoD Directives (DoDD)

  • DoDD 1020.02E, “Diversity Management and Equal Opportunity in DOD,” Incorporating Change 1, Effective November 29, 2016
  • DoDD 1400.35, “Defense Civilian Intelligence Personnel System (DCIPS),” Incorporating Change 1, September 1, 2009
  • DoDD 1403.03, “The Career Lifecycle Management of the Senior Executive Service Leaders within the Department of Defense,” October 25, 2007
  • DoDD 5124.02, Under Secretary of Defense for Personnel and Readiness (USD(P&R)),” June 23, 2008
  • DoDD 5143.01, “Under Secretary of Defense for Intelligence (USD(I)),” October 24, 2014, Incorporating Change 1, Effective April 22, 2015
  • DoDD 5145.01, “General Counsel of the Department of Defense,” December 2, 2013, Incorporating Change 2, Effective January 30, 2015

DoD Instructions (DoDI)
Talent Development Instructions:

  • DoDI 1400.25, “DOD Civilian Personnel Management System,” December 3, 1996
  • DoDI 1400.25, Volume 410, “DOD Civilian Personnel Management System: Training, Education, and Professional Development,” September 25, 2013
  • DoDI 1430.16, “Growing Civilian Leaders,” November 19, 2009
  • Other Instructions related to Talent Development:
  • DoDI 1322.06, “Fellowships, Legislative Fellowships, Internships, Scholarships, Training-With-Industry (TWI), and Grants Provided to DOD or DOD Personnel for Education and Training,” November 12, 2016
  • DoDI 1430.02, “Civilian Career Management,” April 6, 2006

Memoranda
Policy Related Memoranda related to Civilian Training and Education
DOD Constitution Day and Citizenship Day and Constitution Week
Memorandum for Human Resources Directors, dated May 21, 2018, presents key findings of the U. S. Office of Personnel Management’s Federal Supervisory Training Program Survey
2018 Signed OPM Memo - Federal Supervisory Training Program Survey Results.pdf

Administrative Grievance System
DoD Instruction 1400.25, Volume 771, “DoD Civilian Personnel Management System: Administrative Grievance System, Incorporating Change 1, Effective June 13, 2018.”
Authority

  • § 771 of title 5, C.F.R.
  • § 771.101 Continuation of Grievance Systems. Each administrative grievance system in operation as of October 11, 1995, established under former regulations under this part must remain in effect until the system is either modified by the agency or replaced with another dispute resolution process.

Awards
DoD Instruction 1400.25, Volume 451, “DoD Civilian Personnel Management System: Awards, November 4, 2013.”
Authority
This volume establishes DoD policy, assigns responsibilities, delegates authority, and establishes requirements, pursuant to the authority of Parts 451 and 531 of title 5, CFR and Section 5336 and Chapter 45 of title 5, U.S.C., for DoD civilian employee awards and awards programs.

Labor-Management Relations
DoD Instruction 1400.25, Subchapter 711, DoD Civilian Personnel Management System, December 1996
Authority
Chapter 71 of title 5, U.S.C.

Performance Management
DoD Instruction 1400.25, Volume 430, “DoD Civilian Personnel Management System: Performance Management, August 5, 2014.”
Authority

  • Chapter 43 of title 5, U.S.C.
  • Part 430 of title 5, CFR
  • Title 5, CFR § 430.201 General. (a) Statutory authority. Chapter 43 of title 5, United States Code, establishes agency performance appraisal systems and requires the Office of Personnel Management (OPM) to prescribe regulations governing such systems. The regulations in this subpart in combination with statute set forth the requirements for agency performance appraisal system(s) and program(s) for employees covered by subchapter I of chapter 43.
  • Title 5, CFR § 430.204 Agency performance appraisal system(s). (a) Each agency as defined at section 4301(1) of title 5, United States Code, shall develop one or more performance appraisal systems for employees covered by this subpart. (b) An agency appraisal system shall establish agency-wide policies and parameters for the application and operation of performance appraisal within the agency for the employees covered by the system. At a minimum, an agency system shall—(1) Provide for—(i)-(vi); (2) Identify employees covered by the system; (3) Specify the flexibilities an agency program established under the system has for setting— (i) – (iv); (4) Include, where applicable, criteria and procedures for establishing separate appraisal programs under an appraisal system; and (5) Require that an appraisal program shall conform to statute, the regulations of this chapter, and the requirements established by the appraisal system. (c) Agencies are encouraged to involve employees in developing and implementing their system(s). When agencies involve employees, the method of involvement shall be in accordance with the law.

Performance Management and Appraisal Program
DoD Instruction 1400.25, Volume 431, “DoD Civilian Personnel Management System: Performance Management and Appraisal Program, February 4, 2016.”

Authority
The Performance Management and Appraisal Program is covered under Chapter 43 of title 5, U.S.C. and Part 430 of title 5, (CFR).

Title 5, CFR § 430.205 Agency performance appraisal program(s). (a) Each agency shall establish at least one appraisal program of specific procedures and requirements to be implemented in accordance with the applicable agency appraisal system. At a minimum, each appraisal program shall specify the employees covered by the program and include the procedures and requirements for planning performance (as specified in § 430.206), monitoring performance (as specified in § 430.207), and rating performance (as specified in § 430.208). (b) An agency program shall establish criteria and procedures to address employee performance for employees who are on detail, who are transferred, and for other special circumstances as established by the agency. (c) An agency may permit the development of separate appraisal programs under an appraisal system. (d) Agencies are encouraged to involve employees in developing and implementing their program(s). When agencies involve employees, the method of involvement shall be in accordance with law.

DoD Instruction 1400.25, Volume 251, “DoD Civilian Personnel Management System: Relationships With Non-labor Organizations Representing Federal Employees and Other Organizations, October 23, 2014.”

Authority

  • Title 5, U.S.C.
  • Title 18, U.S.C.
  • Part 250 of title 5, CFR
  • Public Law 92-463, “The Federal Advisory Committee Act,” October 6, 1972
  • DoD 5500.7-R, “Joint Ethics Regulation,” August 1993
  • DoD 7000.14-R, Volume 8, “Department of Defense Financial Management Regulation,” May 2015
  • DoD Directive 1400.25, “DoD Civilian Personnel Management System,” November 25, 1996
  • DoD Directive 5124.02, “Under Secretary of Defense for Personnel and Readiness (USD(P&R)),” June 23, 2008
  • DoD Instruction 1000.15, “Procedures and Support for Non-Federal Entities Authorized to Operate on DoD Installations,” October 24, 2008

Suitability and Fitness Adjudication for Civilian Employees
DoD Instruction 1400.25, Volume 731, “DoD Civilian Personnel Management System: Suitability and Fitness Adjudication for Civilian Employees, August 24, 2012.”
Authority

  • Title 5, U.S.C. Chapter 73
  • Title 5, U.S.C. Chapter 75, Section 7511
  • Title 5, CFR Parts 300.104 and 1201.2
  • Title 5, CFR Parts 302, 315, 332, 359, 731, 732 and 752
  • E.O. 10450, “Security Requirements for Federal Employment,” April 27, 1953, as amended
  • E.O. 12968, “Access to Classified Information,” August 4, 1995, as amended
  • E.O. 13467, “Reforming Processes Related to Suitability for Government Employment, Fitness for Contractor Employees, and Eligibility for Access to Classified National Security Information,” June 30, 2008
  • E.O. 13488, “Granting Reciprocity on Excepted Service and Federal Contractor Employee Fitness and Reinvestigating Individuals in Positions of Public Trust,” January 16, 2009
  • Homeland Security Presidential Directive 12, August 27, 2004
  • DoD 5200.2-R, “Personnel Security Program,” January 16, 1987
  • DoD Directive 1400.25, “DoD Civilian Personnel Management System,” November 25, 1996
  • DoD Directive 5124.02, “Under Secretary of Defense for Personnel and Readiness (USD(P&R)),” June 23, 2008
  • DoD Directive 5400.07, “DoD Freedom of Information Act (FOIA) Program,” January 2, 2008, as amended
  • DoD Directive 5400.11, “DoD Privacy Program,” May 8, 2007, as amended
  • DoD Instruction 5025.01, “DoD Directives Program,” October 28, 2007, as amended
  • DoD Memorandum, “Implementation of the Employment Eligibility Verification (E-Verify) Program,” January 22, 2008
  • U.S. Office of Personnel Management, Federal Investigative Services Division, “Suitability Processing Handbook,” September 2008
  • Office of Personnel Management Memorandum, “Position Designation of National Security and Public Trust Positions,” October 2008

Workplace Violence Prevention and Response Policy
DoD Instruction 1438.06, “DoD Civilian Personnel Management System: Workplace Violence Prevention and Response Policy, January 16, 2014.”
Authority

  • Presidential Memorandum, “Establishing Policies for Addressing Domestic Violence in the Federal Workplace,” April 18, 2012
  • Office of Personnel Management, “Guidance for Agency-Specific Domestic Violence, Sexual Assault, and Stalking Policies,” February 2013
  • DoD Directive 5124.02, “Under Secretary of Defense for Personnel and Readiness (USD(P&R)),” June 23, 2008

Performance Management and Certification
Instruction 1400.25, Volume 920
Authority
5 U.S.C. 4311-4315, 4301-4302, 4304, 5307(d)
5 CFR Part 430, subparts A, B, C and D
SES/SP Performance Management Certification

Executive Resources Boards
Authority
5 U.S.C. 3393(b)

Biennial Allocation
Authority
5 U.S.C. 3133

Position Designations and Appointments
DoD Directive, 1403.1, The Senior Executive Service and Equivalent-Level Positions and Personnel
Authority
5 U.S.C. 3132(b), 3391-3395; 3104; 3324; 3325; 3133; and 5108
5 CFR Part 214, subpart D; 5 CFR Part 316; 5 CFR Part 317, Subparts E and F; 5 CFR Part 319, subpart C and D

Pay and Other Compensation
DoD Instruction 1400.25, Volume 920
Authority
5 U.S.C. 5307, 5318, 5376, and 5381-5385
5 CFR Part 534, subparts D and E; Part 530, subpart B

Awards
Authority
5 U.S.C. 4501-4509 and 5384
5 CFR Part 451 and 534, subpart D

Executive Development
DoD Directive, 1403.03, The Career Lifecycle Management of the Senior Executive Service Leaders Within the Department of Defense
Authority
5 U.S.C. 3373-3375, 3396, 4103, 4121
5 CFR Part 412.202, 412.301, 412.302, 412.401; 5 CFR 334

Removals and Suspensions
DoD Instruction 1400.25, Volume 920
Authority
5 U.S.C. 3393(g), 3592, and 7541-7543
5 CFR Part 359 and Part 752

Leave
Authority
5 U.S.C. Chapter 63
5 CFR Part 630

Talent Management and Succession Planning
DoD Directive, 1403.03, The Career Lifecycle Management of the Senior Executive Service Leaders Within the Department of Defense
DoD Leader Development Continuum Framework

Highly Qualified Experts/Highly Qualified Experts-Senior Mentors
DoD Instruction, 1400.25, Volume 922, DoD Civilian Personnel Management System: Employment of Highly Qualified Experts (HQEs)
Authority
5 U.S.C. 9903

Combatant Commands
DoD Directive 5100.03, Support of the Headquarters of Combatant and Subordinate Unified Commands

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